This privacy policy applies to our website and our forms that we create for membership registration, newsletter registration and event participation.

What information do we collect?

We collect the following information from our members: name, phone number, e-mail, place of origin, current residence, your university in Oulu and your home university.

When you sign up for our events, we collect your name, e-mail and phone number, depending on the event.

What do we use your information for?

By Finnish law, an association must have its members’ names and home municipalities/cities in a register. Also, an association may only organise trips for it's members. 

Members’ e-mails are collected for sending our news and information about our trips and events. Home university is collected so that we can connect Finnish students who are going on exchange to university X with exchange students coming to Finland from that same university.

Information collected through event sign-up forms is used to communicate to the participants any changes or possible problems regarding the event. We also use the information to keep a list of the payments and of the number of participants, and in members only events to control that the participants are members of ESN Oulu.

How do we protect your information?

ESN Oulu is serious about protecting the privacy and security of your personal information. All data provided is confidential and protected by the Finnish Personal Data Act (523/1999).

Only the board of ESN Oulu has access to our members register. A member can contact the board to receive a report of what information the association has about them. The board and designated actives have access to event signups. Only the board can give an active the access to signup lists.

ESN Oulu will only ever ask members to provide information that is relevant and pertinent to the operations of the association and/or to the organising of an event that the member in question is participating in.

Do we disclose any information to outside parties?

We do not sell, trade or otherwise transfer to outside parties your personally identifiable information collected through our website, membership form or other forms. We may release your information when we believe release is appropriate to comply with the law, or protect ours or others’ rights, property or safety.

Third party links

At our discretion, we include third party links on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these third party sites.

Online Privacy Policy only

This online privacy policy applies only to information collected through our website and our google forms, and not to information collected offline.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will inform about it on this page.

This policy was last modified on 4th Jule 2016.

Your consent

By using our website forms and google forms that we’ve created, you consent to our privacy policy.

Contacting us

If you have any questions, you may contact us using the information below:


Address: ESN Oulu, Keskusaula, Erkki Koiso-Kanttilankatu 1, 90014, Oulun yliopisto, FI

Visiting address: ESN Oulu office, Biologintie 4, F4-door, 2nd floor, room HK204, 90014 Oulu, FI